HR Manager - The Park Community School (Tarka Learning Partnership)

  • Multiple Locations
  • Full Time
  • £29,174 - £30,095

This post is temporary to cover maternity leave.

Principal Accountabilities:
- Accountable for effective, proactive and compliant maintenance of all employee records including the schools Management Information System (Bromcom) for staff and personnel files. Ensuring compliance with archiving and record retention in line with GDPR and associated policies;
- Responsible for accurate and timely processing to ensure an efficient and accurate payroll using iTrent, Bromcom and other systems;
- Responsible and accountable for the Single Central Record including administration, data entry and house-keeping;
- Responsible for the co-ordination of recruitment of all staff across The Park Community School; ensuring school compliance with Safer Recruitment Policy and related policies;
- Responsible for accurate recording and reporting of training, qualifications, policy compliance and absence to ensure the efficient and compliant running of the school;
- To be proactive in driving efficiencies and improvement of HR administration;
- Oversee and support the HR administrator in proactively driving efficiencies and improvement of HR administration;
- Co-ordination of employee onboarding and offboarding, including induction to ensure colleagues are suitably inducted with essential policies, information, equipment and resources to enable them to perform effectively in their roles;
- Proactive and effective support and/or signposting for SLT and line managers for performance management, absence, wellbeing and other HR related information, services or activities;
- Effective liaison with other school administrative functions including resolution of in-day cover issues;
- Provide support, advice and solutions to line manager and SLT regarding employee relation matters, policy and procedures;
- Support the school’s strategies and aims including workforce planning and change management processes with senior managers;
- Create, support and be an advocate for The Park School and The Tarka Learning Partnership emulating its values and culture by developing partnerships and key meaningful relationships with colleagues across the school and the Trust.

Shared Responsibilities to support the Leadership Team members:
- Foster community links;
- Engagement with Tarka Learning Partnership, service providers, schools and colleges;
- Informing and monitoring school targets;
- Effective production and analysis of personnel management information;
- Work to strengthen and enhance The Park Community School’s values and culture;
- Work to safeguard staff, students and their data that we process.

Main Duties: Key Function 1: HR compliance
- Provide policy and compliance advice and guidance for senior leadership team and line managers;
- Management of staff records, contact and contract details in Bromcom or other data systems and paper-based staff files. Ensuring accurate, organised filing with agreed workflow, monitoring and updating;
- Lead on all aspects of staff contract management including issuing new contracts, changes to existing contracts, ending contracts, managing queries and all other related administration;
- Ensure staff files are up to date and efficiently organised;
- Ensuring data retention policies are adhered to;
- Accountable for school compliance with regards to staff, volunteers, governors, visitors, agencies and contractors and safeguarding in regulated activity;
- Management of safer recruitment process and Single Central Record. Collecting and scrutinising evidence, data entry onto SCR, management of DBS, Risk Assessments, references, etc to ensure an accurate and compliant SCR and safeguarding procedures;
- Co-ordinate and support all recruitment activities within the school, including references and supporting application processes and decisions;
- Co-ordination and ensuring compliance of all HR processes and supporting systems and processes. Including staff absence, well-being, communications;
- Take the lead role in updating HR ICT based systems, including submit, track and authorise absences, submit contractual changes (currently using iTrent) and ensure our internal MIS is accurate with staff updates;
- Attend training/meetings with TLP staff (Operations Group for example);
- Engaging with other systems as required for HR compliance and progressing, for example, Parago for policy distribution.

Key Function 2: HR processes
- Ensure accurate and timely processing of pay related activities to support and ensure payroll processes;
- Work in an efficient and proactive manner to plan for known changes, manage leave (annual, maternity, paternity, others), pension process, performance increments, cost of living pay awards, salary statements and others;
- Effective liaison and relationship management and with the Payroll service and Park’s key contact;
- Provide timely management information to senior staff and support and trigger any HR processes, including absence, capability, complaints, staff mediation;
- Responsible for effective recruitment, including recruitment packs, agency procurement and placing of vacancy advertisements across an agreed range of platforms;
- Co-ordination of new staff appointments and issuing of accurate contracts and associated paperwork;
- Co-ordination of interview schedules, documentation, paperwork and itineraries;
- Review existing ways of working, presenting efficiency and operational improvements to senior staff to bring improvements to this function and other aspects of school operations;
- Co-ordination of induction activities, events and resources;
- Co-ordination of exit interviews and process;
- Ensuring effective communication of staff changes for IT/Operational purposes.

Key Function 3: Staff services
- Co-ordinate and support staff induction processes;
- Co-ordinate and support staff exit interviews;
- Working with colleagues to support the production of the workforce census;
- Working with staff to support the wellbeing, inclusion of all colleagues;
- Supporting staff with HR policy related queries and questions, complaints and conflict resolutions;
- Working with senior colleagues to support HR processes, compliance, staff development, staff support and wellbeing;
- Work with colleagues to support efficient school operation and communications;
- Support the work of other functions through providing advice, support, assistance and information sharing;
- Co-ordination of staff evacuation plan and paperwork;
- Any other duties as deemed necessary and reasonable by line managers.

Your completed application form should be returned to hr@theparkschool.org.uk.

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Job Details

  • OrganisationOther Organisations
  • Work LocationNorth DevonDevon
  • Work Postcode

    EX32 9AX


  • Reference

    KH1724


  • Occupational GroupHR & RecruitmentManagement & Senior Management


  • Salary Details

    £29,174 - £30,095


  • Job TermFixed
  • Appointment TypeFull Time
  • Hours

  • Closing Date

    15/05/2022

  • DBS Check Required

    Yes