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Personal Assistant to the Chief Executive/SMT

Organisation
OTHER ORGANISATIONS
Business/Department
WESTBANK
Work Location
Westbank HLC, Farmhouse Rise, Exminster, Devon EX6 8AT 
Pupils on Roll
Pupils on Roll
Reference
JS/18/03340
Occupational group
Admin, Secretarial & Office Support
Salary details
£20,000 - £22,000
Job term
Permanent
Appointment type
Full Time
Hours
37 hours per week
Closing Date
24 January 2019
Interview date
31 January 2019
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This position will provide both secretarial and administrative support to the Chief Executive (CE) and Senior Management Team (SMT) at Westbank to enable them to effectively manage seamless administrative processes for all their roles. This will involve day to day diary management, minute taking as required; administrating, organising and coordinating events with both internal and external business partners and producing professional documentation and presentations as required helping secure tenders and finance.

Key Responsibilities:
- Effectively manage the Chief Executive (CE) and Senior Management Teams (SMT) diaries as required, being proactive in approach to resolve potential conflicting appointments and offer suggestions as appropriate.
- Provide secretarial and administrative support as required, ensuring deadlines are effectively managed.
- Organise and set up meetings as required for the Board of Directors/Trustees (Board), the SMT. Including preparing and distributing documentation.
- Attend and take minutes for meetings as required, distributing these following the meeting within agreed deadlines. 
- Support the production of reports, presentations and other documentation in consultation with the Chief Executive (CE) and Senior Management Teams (SMT)
- Manage expanse claims for the CE and SMT, ensuring effective audit process is in place.

To apply please download an application form from our website at https://www.westbank.org.uk/personal-assistant-to-the-chief-executivesmt
We will be shortlisting on the following key responsibilities so please use the supporting statement to evidence how you meet these.
Please apply by 5pm on the closing date.

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